Full Project – Design and implementation of students project allocation and management system for the department of computer science

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CHAPTER ONE

INTRODUCTION

1.1       Background of the Study

In many tertiary institutions in the country, students seek a project in a given field of specialty as part of the upper level of their degree or national diploma program. Usually, a project carried out at most by one student, though in some cases a project is suitable for more than one student to work on simultaneously. To give students something of a choice, there should be as wide a range of available projects as possible, and in any case the total number of project places should not be less than the total number of students. Typically, a lecturer will also offer a range of projects, but does not necessarily expect that all will be taken up.

Each student has preferences over the available projects that he/she finds acceptable, whilst a lecturer will normally have preferences over the students that he/she is willing to supervise. There may also be upper bounds on the number of students that can be assigned to a particular project, and the number of students that a given lecturer is willing to supervise. In this project we consider the ways of allocating student project in our various institutions.

1.2       Statement of the Problem

The traditional way of allocating project to students in our higher institution need to be reconsidered since project/research writing is sensitive aspect of student education in the higher institution.

Before now, lecturers ask students to go out and get project topics for themselves for approval. This system made project writing look less like a class assignment which does not require an extra effort to complete rather an issue of copying.

The problem of using a manual system (pen and paper register) in the allocation and management of projects and students is characterized by a lot of problems which include:

1. Duplication in project topics approved for students
2. Difficulty in accessing projects supervisors for approval of topics
3. Difficulty in accessing softcopy of past projects
4. Difficulty and improper documentation of allocated project topics
5. Inability of the projects supervisors to know whether a particular topic has been approved already for a student
6. Inefficiency in entering, updating and retrieving records of allocated projects.

1.3       Aims and Objective of the Study

The aim of this study is to develop an online project and allocation system which will help the computer science department of federal polytechnic bali to efficiently manage project allocation to students. The specific objective are:

1. To design the interfaces required to implement this system.
2. To create a database that will be used to store projects and allocations.
3. To implement the design using PHP as the programming language.
4. To automated the traditional process of the manual work involved in the project management.
5. To provide a well-organized platform to maintain all the history of the project tasks.
6. To provide a recommendation for the topics to be selected for the projects.

1.4       Significance of the Study

With the advancement in file saving and file retrieval system, institution cannot afford to be ignorant of the basic tool, which is the driving force behind technological oriented administration.  Much can be achieve if an institution have a well-organized management system. Students project can easily be allocated to each or group of students without the problem of delayed project allocation from the supervisor or conflict of topic between two individual or group of student in the same department. Students update can be easily be accessed if the database system is enhanced.

1.5       Scope and Limitation of the Study

The research will center on the design and implementation of Student Project Allocation and Management system for the department of computer science in the polytechnic of Bali. Usually, every work has some limitations and this study is not exempted. The two major limitations of this study are the time limits within which the study is expected to be completed as well as financial constraints. The time constraint prevents the researcher to have an in depth study and analysis on the subject matter. While the issue of financial constraint limits the frequency of investigation to/fro the institution toward gathering the necessary information relevant for the study.

1.6       Definition of Terms

Project Allocation System:  system that successfully allows students to apply for project online.

Project Management System: is a system for the management, tracking and supervision of student’s final year project.

HTML CODE- HTML stands for Hyper Text Markup Language. It is a type of computer language that is primarily used for files that are posted on the internet and viewed by web browsers.

Markup language – A markup language is a combination of words and symbols which give instructions on how a document should appear. For example, a tag may indicate that words are written in italics or bold type.

Web browser – A Web browser is a software program that interprets the coding language of the World Wide Web in graphic form, displaying the translation rather than the coding.

File extension – A file extension is the suffix at the end of a filename that tells a computer, and the computer user, which program is needed to open the file.

Email – Email, also sometimes written as e-mail, is simply the shortened form of electronic mail, a protocol for receiving, sending, and storing electronic messages.

TCP/IP – This often used but little understood set of operations stands for Transmission Control Protocol/Internet Protocol.

TEXT FILE – A text file is a computer file that stores a typed document as a series of alphanumeric characters, usually without visual formatting information.

Hyper Link –   A hyperlink is a graphic or a piece of text in an Internet document that can connect readers to another webpage, or another portion of a document.

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Full Project – Design and implementation of students project allocation and management system for the department of computer science